May 27th – Met with Lena and discussed bepress, orientation, teams, activity logs, workflow documentations (45 minutes) [.75]
May 30th – Reviewed oreientation documents, flowcharts, workflow, activity flows, logged in to wordpress (2 hours)[2.75]
June 9th – Downloaded teams and introduced myself, created this activity log, created bepress profile, oriented myself with wordpress, bepress and teams (2 hours)[4.75]
June 11th – Met with Lena and discussed adding activity log to my bepress profile, downloading the necessary chrome extension, and beginning workflow (45 minutes)[5.50]
June 12 – Added activity log to my bepress profile, downloaded chrome, watched recommended video on open access and began workflow on the assigned professor, Laura Miller up to B level (4 hours)[9.50]
June 12 – Met with Lena and went over my work on Laura Miller, including missed works, works to skip and re-doing part of her profile to include those, and then to begin work going forward on other professors. (45 minutes)[10.25]
June 16 – Reviewed Laura Miller and made necessary changes, claimed Keith Miller and brought him up to a B level, claimed and began work on Dinesh Mirchandani (4 hours)[14.25]
June 18 – Completed Dinesh Michandani to a B level, noted several professors not in discovery, brought Steve Moehrl up to a B level, and began work on Richard Middleton (3 hours)[17.25]
June 23 – Talked with Lena about updating links on faculty sheet to teams links, bringing Laura Miller up to an A +, and continuing with other professors (45 minutes)[18]
June 30 – Bepress training with Lena and Jessica from Bepress. Reviewed how bepress works as admin to bring professors up to A level (45 minutes)[18.75]
July 6 – Watched video on bringing up professors to A level and reviewed workflow for up to A level. Harvested Laura Miller’s works that were missing (2 hours)[20.75]
July 7 – Reviewed Laura Miller’s works that were harvested to edit to include abstract and key words, bring her to an A+. Began bringing Keith Miller to an A (2 hours)[22.75]
July 7 – Met with Lena and discussed previous work and what to do for articles that harvest works says are in import works but are no where to be found (30 minutes)[23.25]
July 8 – Continued work on Keith Miller, re did importing to catch works that were missed from name variants and finished harvesting works. (2 hours)[25.25]
July 12 – Completed adding links to Keith Miller’s profile, bringing him up to an A. Began working on open access in order to bring him up to an A+ (2 hours)[27.25]
July 13 – Met with Lena, discussed how the new F process and the two new columns in excel staff profiles (number of added works and open access added works) and trying Zotera. (1 hour 30 minutes)[29.75]
July 27 – Downloaded Zotera, reviewed teams chat and faculty lists, checked workflow (15 minutes)[30]
September 16th – Met with Lena, discussed new processes including tracking hours and new workflow. Discussed reviewing professors on old workflow. (15 minutes) [30.25]
September 25th – Reviewed decommissioned workflow. Brought Vanessa Garry up to A+. Updated Steve Moehrle’s link in the faculty profile excel sheet. (1 hour) [31.25]
October 3rd – Brought Steve Moehrle from a B to an A+, filled in works added and Open Access. Brought Michael Gearhart to an A+. Updated works added for Marie Mora. Began bringing Marie Mora up to A+. (1 hour) [32.25]
October 14th – Reviewed process and terminology for finding open access works to complete A+. Sent OA PDFs for Marie Mora to Lena. Reviewed Lon Chubiz and checked with Lena if further action was needed. Reviewed Kurt Schreyer. (45 minutes) [33]
October 17th – Updated Keith Miller’s link in faculty profiles. Brought Keith Miller from a B to an A+. Re downloaded the chrome extension and became re familiarized with it. Began work on Jeffrey Sippell. No works to be harvested or imported, and no OA. Will ask Lena if further work will be needed. (1 hour) [34]
October 19 – Met with Lena and talked about completing UMSL records and moving on to UMKC with the new work flow. (15 minutes) [34.25]
October 21 – Completed Jacqueline Thompson, bringing her from an C to an A. Brought Dinesh Mirchandani to an A, completing the UMSL works. Reviewed the UMSL workflow and began looking at the new workflow to familiarize myself with it and began looking at UMKC files. (1 hour) [35.25]
October 25 – Continued looking at UMKC files. Found that Lena had begun the accounting, anesthesiology and Architecture and Urban Planning. Added columns for curator, grade, and OA in accountancy. Unsure where to put OA files found so began looking around files to see. Unsure if finding all OA works as there is no bepress file. Began to work on Rita Barger, but for some reason, my chrome extension wasn’t working again. Updated chrome and redownloaded the extension. Downloaded the excel sheet for Rita Barger, created a new file folder for Teacher Education and Curriculum, and added Rita Barger to that. (1 hour) [36.25]
October 25 – Continued work in Teacher Education and Curriculum for UMKC. Brought Rita S Barger, Clare V Bell, Arthur Odom, Nora Peterman, Raol Taft, Omiunota Nelly Ukpokdu, and Jennifer Wadell to an A. Candace Melissa Schlein, Ekaterina Strekalova-Huges, and Youfu Wei had publisher pdfs, unsure if necessary to check bepress or where to upload pdfs to, so left as a C. This completed UMKC’s Teacher Education and Curriculum folder, until Cs are brought to As. (1 hour) [37.25]
October 26 – Met with Lena to discuss where to put OA pdfs and to create a UMKC/Mizzou documentation guide. (15 minutes) [37.5]
October 27 – Found and uploaded pdfs for Candace Melissa Schlein, Ekaterina Strekalova-Huges, and Youfu Wei, bringing them from a C to an A+. Downloaded the professor excel sheets for the sociology department, leaving some professors at C level. (1 hour) [38.5]
October 28 – Found pdfs for Open Access works for UMKC sociology department. Two articles were difficult to find, and when I found them they were on a Korean journal, which made downloading difficult as I couldn’t read the entire page, but I did it! Completed the Sociology department, bringing 4 professors to an A+ and with 6 OA pdfs added. (1 hour 15 minutes) [39.75]
October 29 – Updated and optimized documentation for UMKC, at http://umsldigitalhumanities.org/openaccess/uncategorized/umkc-documentation/ (45 minutes) [40.5]
October 29 – Chatted with Lena about the workflow documentation, and continuing working with UMKC. Discussed adding number OA works added and other stats. (15 minutes) [40.75]
October 30 – Began working on English Language and Literature Department. Got excel sheets for all 14 professors. Uploaded 2 OA pdfs for Virginia Yvette Blanton. (1 hour 15 minutes) [42]
October 31 – Finished English Language and Literature department. Uploaded 1 OA pdf for Antonio Alexander Byrd, and 3 for Anthony Shiu. Began and finished the Art and Art History department. Adding 2 OA pdfs for Christina Albu and checking a total of 7 professors. Began working on the Physics and Astronomy department. Two professors (Anthony Nicholaus Caruso and Michelle Marie Paquette) were not in the discover layer, will ask Lena about that. Checked a total of 8 professors, including the 2 not in the system. I downloaded 6 excel sheets for the department. (1 hour 45 minutes) [43.75]
November 4 – Continued with Physics and Astronomy department. Downloaded 9 pdfs for Mark Brodwin. Had issues naming the pdfs to be correctly uploaded due to specific galaxy names and names of papers. Replaced “>” with “(symbol)” for successful upload. Reached out to Lena via Teams Chat. (1 hour) [44.75]
November 6 – Continued with Physics and Astronomy department. Downloaded one OA PDF for Daniel Mcintosh. Added 7 pdfs for Paul Rulis. Began working on Da Zhu and downloaded 5 pdfs. (1 hour 15 minutes) [46]
November 7 – Continued with Physics and Astronomy department. Finished with Da Zhu, uploading 11 total pdfs Da Zhu and completing the Physics and Astronomy department by reviewing 8 professors and uploading a total of 28 OA pdfs across 4 professors. Began work on the Psychology department. Out of 10 professors, 2 were Fs, downloaded pdfs for the rest. (1 hour) [47]
November 8 – Continued work on the Psychology department. Added 2 OA pdfs for Kimberly Bennett, bringing her to an A+. Due to the University of Missouri library’s website being down I was unable to download 1 pdf for Jared Bruce, and had to create an account for access to another pdf. I was able to locate 12 out of 13 of his OA works but will look for the last one once the library is back up. Downloaded 3 OA works for Oh Rheung Ha, 2 of which were co-published with Jared Bruce, so I had to redownload them, just a funny note. I downloaded 3 pdfs for Erin Hambrick, bringing her to an A+. Began work on Seung Lim and added 13 OA works. I was unable to access one pdf due to the University Library being down; I will continue to search once the site is back up. (1 hour 45 minutes) [48.75]
November 9 – Chatted with Lena about the professors that were Fs, and how new professors in the Psychology department to add. Will continue working with UMKC and collaborate with classmates on the new process for UMKC. (15 minutes) [49]
November 9 – Reached out to a classmate to see how the UMKC workflow was when using it and if she had questions. Went back to work on psychology due to changing professors. Began downloading excel files for new professors, but excel was being uncooperative. (15 minutes) [49.25]
November 11 – Downloaded the two missing professors from the psychology department and began working on Jacob Marszalek, unable to find one article, but uploaded 3 OA pdfs. Uploaded 2 OA pdfs for Melissa Rempfer, bringing her to an A+. (1 hour) [50.25]
November 12 – Continued with the Psychology department. Downloaded 3 OA pdfs for Joan McDowd, bringing her to an A+. Attempted to access the remaining Jared Bruce work since the library site was back up, but could only find it with a paywall. Downloaded one of Seung Lim’s missing work, unable to find the 2 others as they were both behind a paywall. Still unable to locate the last pdf for Jacob Marszalek. Claimed the Philosophy department. Downloaded 5 OA pdfs for Clancy Martin and 1 for Edith Naily, bringing them both up to an A+. (1 hour) [51.25]
November 12 – Finished the Philosophy department, uploading a total 6 pdfs, for 2 professors, with 4 checked. Claimed the Political Science department and finished it. Checked 7 professors, and uploaded 5 OA pdfs for 3 professors. Claimed the Social Work department. Checked all 3 professors, none of which had OA works. Claimed the Public Affairs Department. Unable to find either OA pdf for Christopher Garamond. Checked in with Lena via teams. (1 hour 45 minutes) [53]
November 18 – Continued with Christopher Garamand, and put in an Interlibrary Loan for the article unable to find. Finished Public Affairs, uploaded 5 pdfs, for 2 professors, checked 6 professors. Claimed psychiatry department, and finished with 1 professor and 2 OA works uploaded. (1 hour 15 minutes) [54.25]
November 18 – Claimed Pharmacy Practice and Administration. Unable to find one of Carmen Lindsey’s pdfs. Checked 7 professors, uploaded 9 OA pdfs for 5 professors. (1 hour 15 minutes) [55.5]
November 19 – Claimed Pharmacy. Began downloading excel sheets, at an extraordinarily slow pace because the discovery layer wasn’t very responsive. I got through 13 professors and decided to revist this later when hopefully the site wasn’t as slow. (1 hour) [56.5]
November 20 – Finished downloading the Pharmacy professor’s excel sheets. Downloading still going incredibly slow. Received previous ILL request. Will update chrome and restart my laptop after meeting with Lena. (30 minutes) [57]
November 20 – Met with Lena and talked about using teams files to find professor duplicates to not re download them. (15 minutes) [57.25]
November 22 – Continued working on Pharmacy department. Cameron Lindsey is missing an OA pdf, will do interlibrary loan request. (2 hours) [59.25]
November 22 – I continued work with Pharmacy. Unable to find two works for Mridal Mukherji. Will do ILL request (12/16 – Received and uploaded 1 ILL request). Unable to find one work for Paul Gubbin. Completed 18 of 20 professors. Checked in with Lena via Teams Chat (2 hours) [61.25]
November 23 – Unable to find William Gutheil (12/16 – recieved ILL request and uploaded), Yifeu Lou, and Thomas Johnston pdf. Will put in ILL request for each. Completed Pharmacy except for ILL requests. Checked 20 professors, and uploaded 64 pdfs for 19 professors. (1.5 hours) [62.75]
November 30 – Claimed Pharmacy and Toxicology department. Downloaded all excel sheets. Despite updating chrome and restarting my laptop it’s still very slow. It could be a hardware issue as my laptop is older. Hari Bhat was in both Pharmacy and Pharmacy and Toxicology, linked folder in excel sheet, under a new column I labeled “notes”. Downloaded initial folder and excel sheet from Pharmacy and uploaded those to Pharmacy and Toxicology. Continued and found that Jianping Wang was also in both departments. (.75 hours) [63.5]
November 30 – Finished Jianping Wang, and continued with Pharmacy and Toxicology, but then realized that all the professors for that department were in Pharmacy. Will ask Lena if I should continue to upload the folders, excel sheets and creating links. Claimed Pharmaceutical Sciences, downloaded all excel sheets. (.75 hours) [64.75]
November 30 – Began downloading OA pdfs for Pharmaceutical Sciences. Unable to find some pdfs, will put in inter library loan requests. (.75 hours) [65.25]
November 30 – Had a zoom session with Lena, considered options for making the chrome extension run quicker. Reached out via teams to see if other practicum students were experiencing similar issues. (.25 hours) [65.5]
December 1 – Downloaded chromatica in an attempt to have the excel downloads go faster, as other practicum students were not experiencing the same issue. Had to bypass settings as it was not from Apple’s app store and they’re picky about that. Completed Pharmaceutical Sciences, total of 7 professors, finding 22 OA works for 6 of the professors. Claimed Pediatric Dentistry. Downloaded 3 pdfs for 1 professor. Claimed Periodontics department and downloaded professor’s excel sheets. Using chromatic dramatically improved the speed of download for excel sheets, none of the professors had OA works. (2 hours) [67.5]
December 3 – Claimed Opthamology department. Downloaded 5 pdfs for 2 professors. 2 ILL requests need to be put in. (45 minutes) [68.25]
December 4 – Claimed Obstetrics and Gynecology department. Uploaded 9 pdfs for 2 professors, bringing them both to a C+. Claimed nursing department. Out of 14 professors, downloaded 13, 1 was an F. Began downloading pdfs. Sent a teams message to Lena for check in.(1 hour 45 minutes) [70]
December 12 – Completed Nursing department. Downloaded 19 pdfs for 6 professors, checked a total of 14 professors. (2 hours 30 minutes) [72.5]
December 13 – Uploaded ILL request for Christopher Garmond. Worked through old C level professors to put in ILL requests. Including Jared Bruce & Seung Lim from the Psychology department (doi 10.1515/jafio-2015-0022) (12/16 received and uploaded ILL), Jacob Marszalek from the Psychology department (doi 10.1515/erj-2018-0215) (12/16 received and uploaded pdf from ILL) Cameron Lindsey from the Pharmacy Practice and Administration Department (doi 10.1089/152091504774198070) (12/16 received uploaded pdf from ILL). Left on Pharmacy. (45 minutes) [73.25]
December 13 – Found missing Paul Gubbins article from Pharmacy. Put in ILL request for William Gutheil from Pharmacy department (doi 10.3791/57798), (12/16 received and uploaded ILL) Mridul Mukherji from Pharmacy department (doi 10.3791/57798, 10.1182/blood.v126.23.1645.1645) (12/16 received and uploaded ILL) Finished Pharmacy, left on Opthalmology for ILL requests. (45 minutes) [74]
December 14 – Chatted with Lena on zoom about the remaining timeline. Will finish Ophthalmology, update any ILL requests, respond to comments, collaborate in teams in the “find a job” channel, total work completed (numbers for professors worked on etc), review cover letters from “open cover letters” and send Lena my resume. (30 minutes) [74.5]
December 16 – Reviewed open cover letters, looked at what other practicum students had said in the “find a job” channel, updated my own resume, and put a couple of lines I used in the channel and sent my resume to Lena. Finished Ophthalmology and put in ILL requests for Opthalmology for missing OA PDFs. (2 hours) [76.5]
December 16 – Uploaded received Interlibrary Loan requests, marked in the professor’s excel sheet, updated the faculty list grade and numbers added. I also noted in previous activity log entries where I received and uploaded pdfs. Responded to comment. Sent Lena a team message for 4-hour check-in. (2 hours) [78.5]
December 17 – Totaled work done by creating a google sheet. Have worked on 9 UMSL professors, added 75 works and 9 OA works to bepress for UMSL. Worked on 17 departments for UMKC, with a total of 131 UMKC professors checked and 239 OA pdfs found for UMKC. (1 hour 45 minutes) [80.25]
December 17 – Claimed Molecular Biology and Biochemistry and completed it, with 11 professors and 43 OA pdfs added. I Will update the running google sheet with totals. (2 hours 15 minutes) [82.5]
December 17 – Chatted with Lena via zoom about end of practicum and updating activity log with final thoughts. (15 minutes) [82.75]
December 18 – Claimed Math & Statistics department. Worked on 6 professors, added 12 OA pdfs, left to professors as Cs as the OA pdf wasn’t available and I will not get an ILL request back within the day. Claimed Marketing and Supply Chain Management and completed it. Worked on 4 professors with no OA works added. Claimed and completed Management. Worked on 3 professors, no OA works added. Claimed Law. Out of 24 professors, 7 were Fs, downloaded excel sheets for the remaining 17 professors, began working through individual professors (4 hours) [86.75]
December 18 – Completed Law, out of 24 professors 1 OA pdf added. Claimed LatinX Studies and completed LatinX Studies, 3 professors looked at and 2 OA pdfs added. Claimed Human Therapeutics, completed with 1 professor and 2 OA pdfs added. Claimed Internal Medicine, unable to download excel sheet for John Spertus (the only professor for that department). I am going to restart and try again. (1 hour 45 minutes) [88.5]
December 18 – Restart allowed excel sheet to be downloaded, turns out it was taking to download because this professor has over 1,000 published works. I did 17, but was not able to finish so I had to leave him at a C. (1 hour 30 minutes) [90]
Summary
My final stats are as follows
Statistics for UMSL
Professors reviewed: 9
Works Added to Bepress: 75
Open access works added to Bepress: 9
Statistics for Mizzou
Departments worked: 19
Professors reviewed: 184
Open access pdfs found: 314
By creating greater discoverability for open access works I felt I was actually making a difference, for the universities, the professors, and most importantly the students. I have always valued freedom of information (that’s what drew me to purse a master’s in Library and Information Sciences) and this was a practical way to put those ethics into practice.
Working with other students to optimize the workflow as we changed universities was another highlight of this practicum. I also practiced troubleshooting when the chrome extension began running slowly, and with Lena’s help was able to utilize Chromium (which is open access!) to speed up the task, another important skill.
Overall, I’m glad I was able to participate in this practicum. I had a lot of fun talking with Lena, and I’m very proud of the work I accomplished. I want to thank Lena for being so understanding, helpful, and a general bright spot during a global pandemic.
Tags: activity log, Activity Logs
Were you successful in “updating links on faculty sheet to teams links,” Any suggestions or problems with this?
Yes, I was successful! If anyone else has issues I would suggest using the link provided internally by teams instead of grabbing the URL from the browser bar.